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Method Statement Template (SSoW)UK Commercial Facilities Management Standard

Download our structured Safe System of Work (Method Statement) template designed for UK trade contractors, M&E engineers, and facilities maintenance specialists.

Template Resource•Updated 2026• UK Commercial FM Standard

Explore RAMS Builder in Portal Read Method Statement Guide

Executive Summary

An audit-ready method statement structure detailing supervision, logistics, plant checks, step-by-step execution sequences, emergency protocols, and operative sign-offs.

Authoritative UK facilities management guidance. Non-legal operational standard.

TEMPLATE STRUCTURE

Review & Copy the Method Statement Structure

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OFFICIAL TEMPLATE STRUCTURE

EntireFM Safe System of Work (Method Statement) Template

Standard Method Statement template for commercial building engineering, trade contractors, and facilities maintenance.

SECTION 01

Project Scope & Site Administration

Why required: Establishes the location, client, principal contractor, and exact scope of works.

Client & FM Managing Agent

Name of managing FM company (e.g. EntireFM Facilities Management).

Site Address & Work Location

Exact physical area (e.g. 50 King Street, Manchester, Basement Plantroom B).

Contractor Details

Company trading name, address, telephone, and lead contact person.

Permitted Working Hours

Standard site hours or out-of-hours permissions (e.g. 08:00 - 17:00 Monday to Friday).

SECTION 02

Named Supervision & Operative Competency

Why required: Documents the technical supervision and certified qualifications of personnel on site.

Site Supervisor

Name, mobile number, and SSSTS/SMSTS or technical trade qualification.

Assigned Operatives & Trade Cards

Names of attending engineers with CSCS/JIB/Gas Safe/F-Gas card numbers.

Designated First Aider

Name of operative holding current First Aid at Work (FAW) certification.

SECTION 03

Site Access, Egress & Deliveries

Why required: Defines logistical movement, parking, loading bay procedures, and public protection.

Access & Signing In Protocol

Building reception sign-in, security pass issue, and site induction completion.

Plant / Material Delivery Routes

Designated loading bays, goods lifts, floor protection, and vehicle marshals.

Pedestrian & Occupant Protection

Physical barriers, warning signage, dust screens, and cordoned work zones.

SECTION 04

Plant, Tools & Equipment (PUWER/LOLER)

Why required: Ensures all tools and access machinery have valid statutory inspection certificates.

Access Equipment

Stepladders (EN131 Professional), podiums, mobile scaffold towers (PASMA), scissor lifts (IPAF).

Power Tools & Electrical Plant

110V step-down transformers or battery tools with valid PAT test stickers.

Specialist Test Meters

Calibrated multimeters, flue gas analysers, refrigeration manifolds, insulation testers.

SECTION 05

Step-by-Step Chronological Sequence of Works

Why required: The core narrative detailing the exact procedural order from arrival to commissioning.

Phase 1: Arrival, Briefing & Permits

Review RAMS with team, sign permits (Hot Works/Isolation/Height), inspect work area.

Phase 2: Isolation & Proving Dead

Implement Lock-Out Tag-Out (LOTO), isolate valves, test with calibrated voltage indicator.

Phase 3: Execution of Works

Perform replacement/servicing strictly per manufacturer technical manuals and safety controls.

Phase 4: Inspection, Testing & Commissioning

Pressure test, electrical test, re-energise system under supervision, verify correct operation.

Phase 5: Site Handover & Housekeeping

Clean work area, remove scrap, sign off permits, record before/after photo evidence.

SECTION 06

Emergency, Fire & First Aid Protocols

Why required: Ensures immediate, effective response to accidents or alarms.

Fire Alarms & Evacuation Route

Location of break-glass call points, fire exits, and external assembly muster points.

First Aid Kit & Nearest A&E Hospital

Location of vehicle first aid kit, nearest emergency hospital address and phone number.

Spill Response & Rescue Procedures

Location of chemical spill kits, height rescue equipment and trained rescue personnel.

SECTION 07

Operative Sign-Off Register

Why required: Confirms all site operatives have received the briefing and agreed to follow the method.

Briefing Declaration

Confirmation that engineers have read, understood, and will comply with this safe method.

Sign-Off Grid

Print Name | Signature | Trade Registration # | Date | Time.

Operational Notice: Using a template provides a structured starting point but does not automatically ensure statutory compliance. All risk assessments, RAMS and method statements must be adapted to actual site conditions, specific equipment, operative competencies and client constraints.

QUESTIONS & ANSWERS

Method Statement Template FAQs

Key guidance on tailoring method statements for specific commercial sites and tasks.

Can I use this template for commercial facilities management jobs?↓

Yes. This structure meets the operational standards required by UK Principal Contractors, corporate property managers, and EntireFM compliance desks.

How detailed should the step-by-step sequence be?↓

The sequence should be specific enough that a competent tradesperson can follow the exact chronological order of work safely, especially regarding electrical/mechanical isolations, permits to work, testing, and clean-down.

KNOWLEDGE ECOSYSTEM