FREE DOWNLOADABLE CONTRACTOR RESOURCE

RAMS Template: Risk Assessment & Method StatementUK 11-Section Commercial FM Standard

Q: Can I use this template for commercial FM tenders and client approvals?

Yes. This 11-section framework covers the exact statutory categories evaluated by commercial FM review desks, Principal Contractors, and corporate building managers across the UK.

Q: How should I adapt this template for different trades?

Customise Sections 04 (Hazards), 05 (Controls), 07 (Plant/Equipment) and 08 (Method Sequence) for your specific trade discipline — for instance, adding LOTO and arc flash protocols for electrical work, or F-Gas cylinder handling and pressure testing for HVAC work.

Q: Is it better to create Word RAMS or use the EntireFM Contractor Portal?

While Word documents are common, they quickly become scattered, out-of-date, and difficult to cross-reference with operative qualifications and insurance expiries. The EntireFM Contractor Portal allows members to build RAMS directly inside their workspace, automatically linking valid insurance, trade cards, and work orders in one connected platform.

Download our professionally structured 11-section RAMS template designed for UK trade contractors, building services engineers, and commercial facilities maintenance specialists.

Template Resource•Updated 2026• UK Commercial FM Standard

Explore RAMS Builder in Portal Read RAMS Guide

Executive Summary

An audit-ready RAMS template covering project details, risk evaluation, control measures, step-by-step method statements, PUWER/LOLER plant verification, and operative sign-off registers.

Authoritative UK facilities management guidance. Non-legal operational standard.

TEMPLATE STRUCTURE

Review & Copy the RAMS Framework

Review each section below or click Download (.TXT) / Copy Text to use this structure in your own documentation workflow.

OFFICIAL TEMPLATE STRUCTURE

EntireFM Commercial Contractor RAMS Template

Standard Risk Assessment & Method Statement structure for commercial building maintenance, engineering, and specialist subcontractor delivery.

SECTION 01

Project, Client & Site Information

Why required: Establishes the administrative boundary, location, and key points of contact for the task.

Principal Client / FM Provider

Name of client or managing FM company (e.g. EntireFM Facilities Management).

Site Address & Specific Location

Exact physical building, floor, room, or plant area (e.g. 100 St Peter's Square, 4th Floor Plant Deck).

Contractor Company Details

Trading name, company registration number, address, and lead contact number.

Dates & Operating Hours

Scheduled start date, completion date, and permitted working hours.

Document Reference & Version

Unique tracking code (e.g. RAMS-2026-HVAC-014) and revision number.

SECTION 02

Scope of Works & Technical Summary

Why required: Defines precisely what work is authorised and prevents dangerous scope creep.

Detailed Task Description

Clear summary of all scheduled maintenance, repairs, or installations to be carried out.

Exclusions & Work Out of Scope

Explicit statements of what is NOT covered by this document (e.g. high-voltage switching).

Permits to Work Required

Identification of required permits: Hot Works, Working at Height, Confined Space, Electrical Isolation.

SECTION 03

Supervision, Competency & Operatives

Why required: Verifies that all personnel attending site possess certified competence.

Named Site Supervisor

Lead technical contact responsible for overseeing the work on-site.

Operative Roster & Trade Certs

Names of all engineers with relevant card/cert numbers (Gas Safe, CSCS, JIB, F-Gas, IPAF).

Appointed First Aiders

Designated first aid trained person and location of site first aid kit.

SECTION 04

Hazard Identification & 5x5 Risk Matrix

Why required: Quantifies initial risk versus residual risk following control implementation.

Identified Hazards

All foreseeable hazards: live electrical, falls from height, slip/trip, manual handling, noise.

Persons at Risk

Engineers, client staff, visitors, members of the public, other contractors.

Initial Risk Rating (IxL)

Numerical score (Severity 1-5 x Likelihood 1-5) before any controls are applied.

SECTION 05

Specific Control Measures

Why required: Documents the hierarchy of controls (Elimination, Substitution, Engineering, Administrative, PPE).

Physical & Engineering Controls

Edge protection, scaffold towers, barriers, Lock-Out Tag-Out isolations, LEV extraction.

Administrative Controls

Site inductions, signage, toolbox talks, two-man working protocols, permit verification.

Residual Risk Rating

Target acceptable score (typically < 6 on a 25-point matrix) after controls are verified.

SECTION 06

Personal Protective Equipment (PPE)

Why required: Specifies mandatory and task-specific safety gear.

Standard Site PPE

Safety footwear (EN ISO 20345), high-visibility vest (EN ISO 20471), hard hat (EN 397).

Task-Specific PPE

Safety eyewear (EN 166), dielectric gloves (EN 60903), FFP3 respirators, full body harness.

SECTION 07

Plant, Tools & Access Equipment

Why required: Ensures all machinery and access equipment complies with statutory testing standards.

Access Equipment (PUWER/LOLER)

Stepladders, podiums, mobile scaffold towers (PASMA), scissor lifts (IPAF) with inspection dates.

Hand & Power Tools

110V or battery-powered tools with valid Portable Appliance Test (PAT) stickers.

Calibration & Specialist Test Meters

Multimeters, pressure gauges, refrigerant recovery units with calibration records.

SECTION 08

Step-by-Step Safe Method Sequence

Why required: Chronological narrative explaining exactly how work proceeds from arrival to completion.

Step 1: Arrival & Site Induction

Report to building management, sign in, verify emergency routes, obtain permits.

Step 2: Work Area Isolation & Signage

Erect barriers, post warning signs, isolate services (LOTO), prove dead.

Step 3: Execution of Works

Perform task strictly in accordance with manufacturer instructions and safety controls.

Step 4: Testing & Re-commissioning

Verify safety devices, test system, remove isolations under controlled conditions.

Step 5: Site Clean-Down & Handover

Remove tools, sweep area, sign off permits, provide photographic completion evidence.

SECTION 09

Emergency Arrangements & First Aid

Why required: Ensures immediate, effective response in the event of an accident or building alarm.

Fire & Evacuation Route

Nearest fire exit, alarm call point, designated assembly muster point.

Nearest A&E Hospital Details

Hospital name, address, telephone number, and estimated travel time.

Spill Response & Rescue Procedures

Chemical spill kit location, emergency ladder/harness rescue plan.

SECTION 10

Environmental, Waste & COSHH Controls

Why required: Ensures environmental compliance and hazardous substance containment.

Hazardous Substances (COSHH)

Refrigerants, oils, solvents, cleaning chemicals attached with Safety Data Sheets.

Waste Disposal Protocol

Licensed waste carrier details, duty of care waste transfer notes, scrap metal disposal.

SECTION 11

Operative Briefing & Sign-Off Register

Why required: Legally binding acknowledgement that operatives understand the method and risks.

Briefing Confirmation

Statement that all operatives have read, understood, and agreed to comply with this RAMS.

Sign-Off Grid

Operative Print Name | Signature | Trade/CSCS Number | Date | Time.

Operational Notice: Using a template provides a structured starting point but does not automatically ensure statutory compliance. All risk assessments, RAMS and method statements must be adapted to actual site conditions, specific equipment, operative competencies and client constraints.

QUESTIONS & ANSWERS

RAMS Template Usage FAQs

Key guidance on adapting this template, client reviews, and managing digital contractor documentation.

Can I use this template for commercial FM tenders and client approvals?↓

Yes. This 11-section framework covers the exact statutory categories evaluated by commercial FM review desks, Principal Contractors, and corporate building managers across the UK.

How should I adapt this template for different trades?↓

Customise Sections 04 (Hazards), 05 (Controls), 07 (Plant/Equipment) and 08 (Method Sequence) for your specific trade discipline — for instance, adding LOTO and arc flash protocols for electrical work, or F-Gas cylinder handling and pressure testing for HVAC work.

Is it better to create Word RAMS or use the EntireFM Contractor Portal?↓

While Word documents are common, they quickly become scattered, out-of-date, and difficult to cross-reference with operative qualifications and insurance expiries. The EntireFM Contractor Portal allows members to build RAMS directly inside their workspace, automatically linking valid insurance, trade cards, and work orders in one connected platform.

KNOWLEDGE ECOSYSTEM