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EntireFM Facilities Management Service Provider

EntireFM Glossary

General Facilities Management:

  1. Building Management System (BMS): Also known as a Building Automation System (BAS), this system manages and controls a building's electrical, heating, cooling, ventilation, and lighting systems, improving energy efficiency.

  2. Computer-Aided Facilities Management (CAFM): Software that helps facilities managers track and maintain assets, spaces, and resources.

  3. Computerized Maintenance Management System (CMMS): Software used to track maintenance activities, including work orders and asset history, enhancing efficiency.

  4. Enterprise Asset Management (EAM): Manages an asset's entire lifecycle, from acquisition to disposal, including maintenance and repair tasks.

  5. Integrated Workplace Management System (IWMS): A collection of modules (such as facilities management, maintenance, and real estate management) designed to integrate and streamline workplace operations.

Mechanical and Electrical Services:

  1. Preventive Maintenance (PM): Routine maintenance activities aimed at keeping equipment in good working condition to prevent unplanned failures.

  2. Predictive Maintenance: Using data (like temperature or vibration) to predict when equipment will fail and schedule maintenance before breakdowns occur.

  3. HVAC (Heating, Ventilation, and Air Conditioning): Systems that regulate air quality and temperature inside a building, crucial for occupant comfort.

  4. Planned Maintenance: Maintenance tasks scheduled at regular intervals to ensure continued operation of mechanical or electrical systems.

  5. Lockout/Tagout (LOTO): A safety procedure that ensures machinery is properly shut down and inoperable until maintenance work is completed.

  6. Mean Time to Repair (MTTR): The average time required to repair equipment and restore it to working condition.

Fire and Security Systems:

  1. Fire Alarm System: A network of devices that detect smoke, heat, or fire and alert building occupants and emergency services.

  2. Access Control System: Security systems designed to monitor and control access to buildings or restricted areas, using credentials like keycards or biometric data.

  3. Closed-Circuit Television (CCTV): Video surveillance systems used for monitoring and recording activity in and around facilities to enhance security.

  4. Fail-Safe: A feature in systems (like fire alarms or security systems) that ensures minimal risk to the environment in the event of a system failure.

  5. Condition Monitoring: Tracking the condition of critical equipment (e.g., fire pumps) to identify and address potential failures before they occur.

Key Terms and Definitions in Facilities Management:

  1. Mechanical Services:

    • HVAC (Heating, Ventilation, and Air Conditioning): The system used to regulate temperature and air quality within a building.

    • Boiler Maintenance: Involves the upkeep of heating systems to ensure efficient energy use and prevent breakdowns​

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    • Ventilation Systems: Ensures the movement of fresh air within the building, often regulated by mechanical means​

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    • Ductwork Compliance: Refers to the maintenance and testing of ventilation systems to ensure they are clean and free from contaminants​

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  2. Electrical Services:

    • Fixed Wire Testing: Periodic testing of the electrical systems in a building to ensure they are safe and compliant​

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    • PAT Testing (Portable Appliance Testing): Routine checks to ensure all portable electrical devices are safe to use​

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    • Emergency Lighting Testing: Regular tests to verify that emergency lighting systems are functional and meet regulatory standards​

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    • LV (Low Voltage) Distribution: The distribution of electrical power through low-voltage systems within a building​

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  3. Fire Services:

    • Fire Alarm Installation and Testing: Regular installation and maintenance of fire alarm systems, ensuring they meet safety codes such as BS 5839​

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    • Fire Extinguisher Maintenance: Annual checks on fire extinguishers to ensure they are operational​

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    • Fire Damper Testing: Regular drop tests on fire dampers to ensure they can prevent the spread of fire through HVAC systems​

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  4. Security Services:

    • CCTV Systems: The design, installation, and maintenance of closed-circuit television systems for building security​

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    • Access Control Systems: Systems that regulate who can enter specific areas of a building, often involving key cards or biometric scanners​

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    • Intruder Alarm Systems: Installation of alarms designed to detect unauthorized access to the building​

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  5. Compliance and Testing:

    • Legionella Risk Assessment: Monitoring and assessing water systems to prevent Legionnaires' disease, particularly in commercial buildings​

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    • TR/19 Compliance: A code of practice for maintaining and cleaning ductwork in ventilation systems to avoid contamination​

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    • F-Gas Regulations: Compliance with environmental regulations related to the use of fluorinated gases in air conditioning and refrigeration systems​

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Other Support Services in FM:

  • Pest Control: Managing infestations to maintain hygiene and safety​

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  • Waste Management: The collection, disposal, and recycling of waste materials from buildings​

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  • Cleaning and Hygiene Services: Includes general cleaning, specialized washroom, and kitchen cleaning​

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  • Water Hygiene Services: Ensures safe drinking water and the management of water systems​

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