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FM Knowledge Library.
Practical guides, explainers, and technical briefings for UK facilities management professionals. Professionally written. Regularly reviewed.
Guides (5)
Understanding Planned Preventive Maintenance (PPM)
What PPM means, why it matters operationally and legally, how to structure a PPM strategy, what asset data you need, and what evidence to retain. Includes common mistakes made by FM teams.
Managing Contractors Safely in FM
The Duty Holder's guide to contractor management: pre-qualification, permit-to-work systems, induction requirements, RAMS review, hot works, and post-work sign-off. Grounded in CDM 2015 and HSE guidance.
Energy Management Essentials for FM Teams
Practical guide to energy monitoring, half-hourly data analysis, utility procurement, energy targeting, MEES compliance for commercial premises, and EPC obligations under current UK regulations.
Designing Effective SLAs and KPIs for FM Contracts
How to build SLA schedules and KPI frameworks that genuinely drive performance rather than generate paperwork. Covers attendance targets, response times, rectification periods, and reporting cadence.
TUPE in FM: A Guide for Facilities Managers
The Transfer of Undertakings (Protection of Employment) Regulations 2006 applied to FM contract transitions. Covers service provision changes, information and consultation obligations, due diligence, and employee liability information.
Technical Briefings (2)
Building Safety Act 2022: What FM Teams Need to Know
A practical breakdown of the Building Safety Act 2022 for facilities managers: Higher-Risk Buildings, Accountable Person duties, Golden Thread information requirements, and mandatory occurrence reporting.
HVAC Systems: A Technical Briefing for FM Professionals
How commercial HVAC systems work, key component types (AHUs, FCUs, chillers, BMS-controlled VAV), statutory maintenance obligations, and common failure modes to understand before briefing a specialist contractor.
Explainers (2)
Hard FM vs Soft FM: What is the Difference?
Clear explanation of the distinction between hard FM (mechanical, electrical, structural) and soft FM (cleaning, security, catering), why it matters for procurement and SLA design.
What is a CAFM System and Do You Need One?
Explains Computer-Aided Facilities Management systems: what they do, key features to evaluate, implementation considerations, and how they integrate with PPM, reactive, and compliance management.