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Get the work done.

Practical FM tools, calculators, generators, checklists and AI utilities designed to make everyday facilities and property management work faster and easier.

15 Operational Tools & Templates
SFG20 & Statutory Aligned Outputs
Task-Driven Workflow Desk
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INTENT-DRIVEN NAVIGATION

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FLAGSHIP WORKBENCH

Featured Tools

GENERATE~5 mins

PPM Schedule Builder

Build a structured, asset-led 52-week planned preventive maintenance schedule aligned with SFG20 statutory frequencies.

Output: 52-Week Multi-Asset Maintenance Matrix (.xlsx / Web)
USE TOOL
GENERATE~6 mins

Tender Brief Generator

Create a structured FM procurement specification and scope-of-work brief covering SLAs, attendance KPIs, and CAFM governance.

Output: Structured Tender Specification Draft (Web / PDF)
USE TOOL
CHECK~1 min

Plant & Asset Scanner (OCR)

Optical character recognition engine extracting serial numbers, model data, refrigerant weights, and kW ratings directly from plantplates.

Output: Golden Thread Asset Record with SFG20 Code Mapping
USE TOOL
CHECK~4 mins

Statutory Compliance Checker

Audit your commercial estate across 10 statutory regimes (Fire, Electrical, Gas, Legionella, LOLER, Asbestos, BSA) in 3 minutes.

Output: Gap Analysis & Prioritised Statutory Action Plan
USE TOOL
AI FOR FM~45 secs

Multimodal AI Work Order Intake

Multimodal AI helpdesk taking photos of broken plant or nameplates to draft structured work orders with trade and priority triage.

Output: CAFM Dispatch Work Order with Trade Routing
USE TOOL
Showing 20 tools
GENERATE~5 mins

PPM Schedule Builder

Build a structured, asset-led 52-week planned preventive maintenance schedule aligned with SFG20 statutory frequencies.

Output: 52-Week Multi-Asset Maintenance Matrix (.xlsx / Web)
Note: Generated schedules reflect standard industry statutory baselines; adjust for site-specific manufacturer warranties and asset operating conditions.
USE TOOL
CHECK →
GENERATE~6 mins

Tender Brief Generator

Create a structured FM procurement specification and scope-of-work brief covering SLAs, attendance KPIs, and CAFM governance.

Output: Structured Tender Specification Draft (Web / PDF)
Note: This tool generates a technical drafting brief and should be adapted to legal procurement frameworks before formal commercial release.
USE TOOL
CHECK →
CHECK~1 min

Plant & Asset Scanner (OCR)

Optical character recognition engine extracting serial numbers, model data, refrigerant weights, and kW ratings directly from plantplates.

Output: Golden Thread Asset Record with SFG20 Code Mapping
Note: OCR accuracy depends on image clarity and plate surface condition; verify extracted serial numbers on critical life-safety plant.
USE TOOL
CHECK →
CHECK~4 mins

Statutory Compliance Checker

Audit your commercial estate across 10 statutory regimes (Fire, Electrical, Gas, Legionella, LOLER, Asbestos, BSA) in 3 minutes.

Output: Gap Analysis & Prioritised Statutory Action Plan
Note: Use alongside site-specific fire risk assessments, water audits, and competent person sign-offs under primary UK legislation.
USE TOOL
CHECK →
CALCULATE~3 mins

PPM Cost Estimator

Calculate realistic annual planned maintenance labour hours and contractor expenditure based on asset counts and BESA norms.

Output: Budgetary Cost Breakdown by Trade Discipline
Note: Assumes regional commercial labour baselines; excludes specialist height access equipment and replacement parts.
USE TOOL
CHECK →
CALCULATE~4 mins

FM Delivery Model & ROI Calculator

Compare financial overhead, contract management costs, and statutory risk between in-house trade delivery and single-source total FM.

Output: Financial Risk & Efficiency Comparison Model
Note: Financial model uses typical commercial estate administrative overhead benchmarks (14–22%).
USE TOOL
CHECK →
CALCULATEComing Soon

Occupancy & Space Utilisation Modeler

Model hybrid work occupancy ratios and calculate dynamic soft-service cleaning and consumables adjustments.

Output: Dynamic Cleaning Frequency & Resource Schedule
Note: Currently in development for Q4 2026 release.
Coming Soon (Roadmap)
CHECK →
GENERATE~3 mins

Drone Inspection Scope Planner

Plan CAA-compliant thermal drone surveys for commercial roofs, building facades, and high-level structural envelopes.

Output: Technical Flight Brief & Sensor Specification
Note: Flight authorization remains subject to CAA airspace restrictions and on-site risk assessment.
USE TOOL
CHECK →
PLAN~2 mins

Statutory Compliance Calendar

Interactive 52-week calendar mapping mandatory weekly, monthly, quarterly, and annual testing duties across all building trades.

Output: Full-Year Statutory Testing Schedule
Note: Aligns with HSE, EAWR 1989, RRO 2005, and ACOP L8 statutory testing cycles.
USE TOOL
CHECK →
PLANInstant Access

Mobilisation & Handover Matrix

Canonical incoming contractor transition matrix tracking 42 statutory certificates, O&M manuals, and asset registers.

Output: Spreadsheet (.xlsx) Transition Pack
Note: Review with outgoing incumbent supplier during the statutory 90-day transition window.
USE TOOL
CHECK →
CHECK~3 mins

Contractor Documentation Checker

Step-by-step verification checklist for checking sub-contractor insurance limits, SSIP accreditations, and trade competency cards.

Output: Audit Clearance Checklist
Note: Checks minimum statutory thresholds (£10M Employer Liability, £5M Public Liability).
USE TOOL
CHECK →
CHECK~3 mins

Contractor Compliance Audit

Evaluate subcontractor safe systems of work, RAMS validity, and waste carrier registration prior to site permit issuance.

Output: Contractor Vetting Scorecard
Note: Permits-to-work must be independently countersigned on site by the authorised person.
USE TOOL
CHECK →
CHECK~2 mins

Job Readiness Verification

On-site pre-flight check verifying isolations, lock-out tag-out (LOTO), working-at-height permits, and PPE before work commencement.

Output: Site Access Clearance Confirmation
Note: Mandatory on high-risk plantroom interventions and electrical switchgear isolations.
USE TOOL
CHECK →
TEMPLATESInstant Access

Contractor RAMS Master Template

Professional Risk Assessment & Method Statement template structured for commercial estates and M&E engineering works.

Output: Working Document Template
Note: Adapt task-specific hazards, PPE, and emergency rescue plans to physical site layout.
USE TOOL
CHECK →
TEMPLATESInstant Access

Method Statement Specification Template

Standardised sequential work sequence template including isolations, plant equipment, emergency procedures, and close-out.

Output: Practical Working Template
Note: Requires qualified supervisor sign-off prior to permit issuance.
USE TOOL
CHECK →
TEMPLATESInstant Access

COSHH Readiness & Chemical Assessment

Assessment register for hazardous cleaning chemicals, water treatment biocides, and HVAC refrigerants used on site.

Output: COSHH Register Template
Note: Must be accompanied by manufacturer Safety Data Sheets (SDS) within 5 years of issue.
USE TOOL
CHECK →
TEMPLATESInstant Access

Fire Door Visual Inspection Checklist

Routine visual audit checklist checking frame gap tolerances (≤4mm), intumescent seals, self-closing devices, and signages.

Output: Inspection Logbook Form
Note: Routine quarterly check; does not replace annual competent-person compartmentation survey.
USE TOOL
CHECK →
AI FOR FM~45 secs

Multimodal AI Work Order Intake

Multimodal AI helpdesk taking photos of broken plant or nameplates to draft structured work orders with trade and priority triage.

Output: CAFM Dispatch Work Order with Trade Routing
Note: AI assists in triage and trade classification; human verification required before dispatching emergency callouts.
USE TOOL
CHECK →
AI FOR FM~30 secs

Ask The Lobby Research Desk

Query grounded statutory guidance, British Standards, Building Safety Act requirements, and technical FM questions with source citations.

Output: Cited Technical Intelligence Brief
Note: Citations are grounded in primary UK statutory instruments; not legal advice.
USE TOOL
CHECK →
AI FOR FMComing Soon

AI O&M Manual Data Extractor

Planned AI utility to ingest scanned PDF Operation & Maintenance manuals and automatically extract scheduled maintenance intervals.

Output: Asset Maintenance Extraction Schedule
Note: Architecture & pipeline in development for Q1 2027.
Coming Soon (Roadmap)
CHECK →
AI FOR FM· Applied Practical Utilities

Artificial Intelligence Grounded in UK Building Operations

AI assists professionals — it does not replace competent-person assessment, statutory testing, or engineering sign-off.
Fully Operational Engine

Multimodal Work Order Intake (Vision Triage)

Upload plantroom photographs, plantplates, or audio notes. The engine parses equipment serial numbers, identifies fault codes, and drafts a structured work order with trade routing.

Launch Multimodal Intake
Grounded Research Desk

Ask The Lobby Statutory & Technical Desk

Query UK statutory instruments, Approved Codes of Practice, and CIBSE guidelines with verified citations. Produces cited technical memos for property stakeholders.

Open Research Desk
END-TO-END OPERATIONAL ROADMAPS

FM Workflows

Structured multi-step task journeys guiding facilities teams through complex estate handovers, contractor audits, and mobilisation cycles.

7-STEP WORKFLOW

Building Handover

Taking over management of an incoming commercial building.

  1. 01Gather building O&M documentation
  2. 02Extract plantplate asset serials (Asset Scanner)
  3. 03Verify statutory compliance evidence (CHECK)
  4. 04Draft missing certificate snagging deed
  5. 05Construct 52-week maintenance model (DO)
  6. 06Audit sub-contractor competency matrices
  7. 07Final mobilisation sign-off
Start Step 02: Scan Assets →
9-STEP WORKFLOW

Contractor Onboarding

Vetting third-party trade partners prior to site permit clearance.

  1. 01Collect company registration & bank details
  2. 02Verify £10M / £5M liability insurance
  3. 03Check SSIP accreditation status
  4. 04Review task-specific RAMS document
  5. 05Audit engineer CSCS / Gas Safe / REFCOM cards
  6. 06Complete building safety induction
  7. 07Verify waste carrier license where applicable
  8. 08Issue authorised permit-to-work
  9. 09Annual re-vetting trigger
Audit Contractor (DO) →
10-STEP WORKFLOW

FM Contract Mobilisation

Executing a seamless 90-day transition for Hard and Total FM.

  1. 01Execute contract agreement & SLAs
  2. 02Establish CAFM client portal & site hierarchy
  3. 03Complete physical plantroom asset validation
  4. 04Load 52-week SFG20 maintenance schedule
  5. 05Validate statutory certificates & logbooks
  6. 06Integrate supply chain SLA attendance windows
  7. 07TUPE staff transfer consultation
  8. 08Configure client reporting dashboards
  9. 09Deliver tenant mobilisation briefing
  10. 10Operational Go-Live
Build Mobilisation Brief →
PERSONAL WORKBENCH VAULT

My Work

Generated schedules, tender drafts, and saved audits
Status: Active Session

Recent Tools

Quick-resume tools used during your current browser session.

Status: Member Vault

Saved Drafts

Tender specifications and PPM matrix configurations saved to your account.

Status: Export Ready

Completed Outputs

Downloaded spreadsheets, PDF briefs, and scanned asset registers.

Member Access

Cloud Sync

Access saved work across desktop and field devices.

Open Workspace →
THE INTERCONNECTED WORKBENCH

From Question to Output

EntireFM is not a collection of isolated tools. It is an interconnected operational engine that converts business tasks into structured documentation and verified outcomes.

STEP 01 · TASK

Task Arrives

"I need to tender an M&E maintenance contract."

STEP 02 · DO

Launch Tool

Tender Brief Generator & PPM Builder model scopes.

STEP 03 · OUTPUT

Structured Brief

Produces neutral technical specification document.

STEP 04 · FIND

Source Suppliers

Invite verified trade contractors directly via FIND.

STEP 05 · CHECK

Verify Vetting

Audit bidder insurance and statutory accreditations.

Navigate The Lobby Knowledge Graph
01 · INTELLIGENCEKNOW →02 · OBLIGATIONSCHECK →04 · DIRECTORYFIND →05 · CPD & BRIEFSLEARN →06 · PEER NETWORKCONNECT →
STAY AHEAD OF FM

Get the work done, without administrative friction.

EntireFM builds practical operational tooling so property teams can focus on running safer, more compliant, and more efficient commercial buildings.

Explore The LobbyView Compliance Centre (CHECK)Explore Opportunities (FIND)