UK Data Retention & Privacy Notice
Anonymous visitors can use this tool freely; files and extracted records have a strict 24-hour retention period before automatic deletion. Logged-in Lobby members have scans automatically saved to their digital estate register.
Upload Plant Photo or Certificate
Upload a photo of an equipment nameplate (AHU, chiller, boiler, pump), a short video walkaround, or a PDF certificate (EICR, Gas Safety, Fire Alarm).
Click to select or drag and drop a file
Supports JPG, PNG, WEBP, MP4, and PDF (Max 50MB)
About the EntireFM Plant & Asset Scanner
The EntireFM Asset Scanner is an engineering utility designed for UK commercial estates directors, facilities managers, and mechanical & electrical engineers to eliminate manual data entry during plant audits, asset mobilisations, and statutory compliance reviews.
High-Precision Optical Recognition
Extracts manufacturer names, exact model numbers, serial tags, electrical voltages, motor amperages, and refrigerant charge data directly from physical machinery stamps and nameplates.
SFG20 Maintenance Alignment
Automatically maps recognized equipment against standard UK SFG20 maintenance schedules, recommending statutory inspection intervals, required engineer skill levels, and standard task scopes.
Golden Thread & CAFM Ready
Structures plant data in open, machine-readable formats compliant with Building Safety Act 2022 Part 4 Golden Thread requirements for direct export to your CAFM or 52-week PPM planner.
Supported Plant Categories & Compliance Certificates
HVAC & Refrigeration
Air Handling Units (AHUs), Water & Air-Cooled Chillers, VRF/VRV Condenser Banks, Split Systems, Fan Coil Units, and Evaporative Cooling Towers.
Electrical & Life Safety
Low-Voltage Switchboards, Sub-Distribution Boards, Emergency Lighting Inverters, Fire Alarm Panels (BS 5839), and EICR Test Certificates.
Mechanical & Hydronics
Commercial Gas Boilers, Heat Pump Packages, Potable Booster Sets, Pressurisation Units, Domestic Hot Water (DHW) Calorifiers, and TMVs.
Access & Building Fabric
Automatic Sliding & Revolving Doors, Industrial Roller Shutters, Automatic Opening Vents (AOVs), Lifts & Escalators (LOLER).
How to Use the Asset Scanner On-Site
Capture or Upload
Photograph the metal equipment nameplate or upload an existing PDF compliance certificate (EICR, Gas Safety, F-Gas check).
Verify Technical Attributes
Review extracted serial numbers, electrical ratings, capacity kW, and the automatically matched SFG20 maintenance regime.
Add to PPM or Request Quote
Transfer verified plant items directly into EntireFM's 52-Week PPM Schedule Builder or request a tailored maintenance proposal.
UK Data Governance & Zero Fabrication Policy
EntireFM applies a strict zero-fabrication standard across all diagnostic tools. If a serial number or model code is partially obscured or illegible, the scanner flags the low confidence score rather than guessing. Uploaded files from guest visitors are automatically purged within 24 hours under our automated retention policy.