How to specify, tender, and evaluate commercial facilities management contracts: defining scope, asset baselines, SLA frameworks, pricing mechanisms, and bidder evaluation.
Input-based specifications dictate the exact headcount and hours, whereas output-based specifications define the required performance standard (e.g. plant availability, SLA response times, statutory audit compliance). Output specifications incentivise efficiency and technological innovation.
The single largest cause of post-contract commercial friction is deficient asset data during tender. Providing verified asset counts, floor areas, maintenance history, and statutory certificate registers prevents bidders from inserting large contingency risk premiums or submitting costly post-award variations.
Score tenders across Quality (60%) and Commercial (40%). Scrutinise direct labour vs subcontracting models, CAFM transparency, mobilisation governance, and contractor audit regimes rather than simply accepting the lowest headline price.
EntireFM builds verified planned maintenance matrices, undertakes on-site asset surveys, and manages total facilities operations across the UK.
A concise weekly editorial briefing on maintenance, statutory compliance, engineering, and building technology. No marketing fluff or promotional spam.
Whether you require a comprehensive Hard & Soft FM contract, single-site mechanical & electrical maintenance, or an urgent specialist survey, EntireFM deploys certified engineers and dedicated account managers nationwide.
Structured PPM scheduling, periodic engineering testing, statutory record keeping, and digital audit logs.
Direct helpdesk triage, reactive engineer dispatch, and clear SLA performance tracking.
Give us a little information about your estate or requirement and the right member of the EntireFM team will review it.
