The Complete Guide to Planned Preventative Maintenance (PPM)

1. What is Planned Preventative Maintenance (PPM)?

Planned Preventative Maintenance (PPM) is the scheduled, proactive servicing of building assets, mechanical plant, and electrical distribution systems to prevent unexpected failure, preserve manufacturer warranties, and satisfy mandatory UK statutory testing duties.

2. Categorising Maintenance: Statutory vs Standard vs Discretionary

PPM tasks must be strictly prioritised. Statutory tasks (e.g. annual Gas Safety CP12, 5-yearly EICR, monthly emergency lighting discharge) are legally mandated. Standard tasks (quarterly AHU filter replacement, annual chiller refrigeration service) preserve operating efficiency. Discretionary tasks provide aesthetic upkeep.

3. Digital Evidence & Remedial Management

A PPM task is only complete when verified engineering evidence—such as refrigerant pressures, insulation resistance megger readings, and photos—is captured in the CAFM. Discovered defects must immediately spawn tracked remedial work orders with clear C1/C2 criticality classifications.

PRACTICAL FM APPLICATION

Need to structure maintenance across your estate?

Use our interactive PPM schedule builder to establish asset-led planned maintenance frequencies according to verified statutory standards.

Launch PPM Builder Explore EntireFM PPM Services

Direct Engineering Accountability. No Bureaucratic Delays.

Whether you require a comprehensive Hard & Soft FM contract, single-site mechanical & electrical maintenance, or an urgent specialist survey, EntireFM deploys certified engineers and dedicated account managers nationwide.

Comprehensive Statutory Compliance Management

Structured PPM scheduling, periodic engineering testing, statutory record keeping, and digital audit logs.

Central Operations Helpdesk

Direct helpdesk triage, reactive engineer dispatch, and clear SLA performance tracking.

Direct Technical Consultation:Speak directly with an operations director or regional engineering manager on 020 4586 5422.