FM Document Vault
Professional, EntireFM-branded document templates to help you manage your building more effectively. Download for free and use immediately.
PPM Schedule Template — Commercial Buildings
A ready-to-use planned preventative maintenance schedule template for commercial buildings. Covers HVAC, M&E, fire safety, electrical compliance, and building fabric with SFG20-aligned service frequencies pre-populated.
PPM Schedule Template — Residential Buildings
Planned preventative maintenance schedule template specifically structured for residential blocks and managed developments — covering communal M&E, lifts, fire safety, and grounds assets.
Reactive Maintenance Log Template
Track all reactive maintenance jobs in one place. Includes job number, date reported, location, fault description, engineer assigned, resolution, cost, and SLA compliance tracking.
Asset Register Template
A comprehensive building asset register covering all mechanical, electrical, and fabric assets. Includes asset ID, location, make/model, installation date, warranty, service history, and criticality rating columns.
Building Compliance Audit Checklist
A comprehensive compliance audit checklist covering all key statutory requirements — fire safety, electrical testing, water safety, HVAC, emergency lighting, and more. Includes sign-off columns and action tracking.
Fire Safety Record Book Template
Document all fire safety maintenance, testing, and inspections in one place. Covers fire alarm tests, fire extinguisher servicing, emergency lighting checks, fire door inspections, and evacuation drill records.
Legionella Risk Assessment Checklist
A structured checklist to help building managers assess Legionella risk in line with the L8 ACoP. Covers water systems, temperature monitoring, risk scoring, and control measures.
FM Compliance Calendar 2025
A full-year compliance calendar showing statutory maintenance requirements month by month. Covers fire safety, electrical, HVAC, water safety, and emergency systems. Printable A3 format.
FM Tender Evaluation Matrix
Score and compare FM providers objectively. Weighted scoring matrix covering service capability, compliance, pricing, account management, technology, and references — with automatic total score calculation.
FM Contractor Vetting Questionnaire
A structured questionnaire for vetting FM contractors and subcontractors. Covers accreditations, insurance, health & safety policy, RAMS process, references, and financial stability checks.
FM Service Level Agreement (SLA) Template
A professional SLA template defining response times, performance KPIs, escalation procedures, and reporting requirements for FM contracts. Suitable for use with any FM provider.
Site Induction Pack Template
A complete site induction document for FM engineers and contractors arriving on site for the first time. Covers site rules, emergency procedures, permit to work, hazard identification, and sign-off.
FM Helpdesk Job Sheet Template
A clean, professional job sheet for logging and tracking reactive maintenance callouts. Includes job details, site information, fault description, work carried out, parts used, time on site, and customer sign-off.
Multi-Site FM Reporting Dashboard Template
A monthly FM performance reporting template for multi-site estates. Covers PPM compliance rates, reactive job volumes, SLA performance, spend analysis, and open actions — designed for board or client reporting.
"These templates have saved our estates team hundreds of hours in documentation prep. The PPM schedule template alone is the best free resource we've found."