Supply Chain ComplianceProportionate criteria. Transparent governance.
Review our comprehensive compliance criteria. Requirements are proportionate to the services being supplied, operational risk, and the client estate environment.
- 8 Governance Areas
- Compliance Matrix
- Corporate to Cyber Security
- Risk-Proportionate
- Tiered Thresholds
- No unnecessary burdens
- Dynamic Radar
- Expiry Tracking
- Automated renewal prompts
- ResponseOut-of-hours cover
- ComplianceStatutory testing & records
- EstatesCommercial & industrial
- ScopeHard & soft services
Minimum Mandatory Insurance Cover Limits
EntireFM applies clear, risk-proportional insurance requirements across all trade categories. Policies must be placed with reputable UK/EU insurers with no unapproved safety exclusions.
High Risk & Statutory Engineering
Commercial gas, HVAC/refrigeration, high-voltage switchgear, fire suppression, and pressure vessels.
Mandatory for all site attendance. Must include indemnification of principal clauses.
Statutory UK requirement covering all direct employees, labour-only subcontractors, and apprentices.
Applies to testing, diagnostic advisory, statutory certification, and engineering calculations.
- F-Gas handling & recovery
- Gas Safe commercial registration
- Hot works permit compliance
The Eight Pillars of Supplier Assurance
Requirements are categorized across eight governance dimensions to ensure clear accountability across every trade.
1. Corporate & Legal
- Active Companies House registration
- VAT registration certificate
- Bank account validation for fraud prevention
- Director identity verification
2. Insurance Verification
- Minimum £5M Public Liability (up to £10M)
- £10M Employers Liability
- Professional Indemnity where applicable
- Motor / Fleet insurance verification
3. Health & Safety
- H&S Policy & Competent Person details
- SSIP scheme accreditation (or Stage 1 audit)
- Point-of-Work RAMS methodology
- COSHH & RIDDOR reporting protocols
4. Workforce Competence
- CSCS / ECS / Skillcard verification
- IRATA / IPAF / PASMA licences
- Asbestos Awareness & First Aid training
- Right to Work & DBS checks where required
5. Technical Schemes
- NICEIC / NAPIT (Electrical)
- Gas Safe Register (Commercial)
- F-Gas / REFCOM (Refrigeration)
- BAFE / FIA (Fire & Life Safety)
6. Environmental
- Waste Carrier Licence (where carrying waste)
- Hazardous waste transfer procedures
- ISO 14001 or environmental policy
- Route & travel efficiency commitments
7. Information Security
- UK GDPR data protection compliance
- Cyber Essentials awareness
- Confidentiality of client site data
- Secure CAFM credential management
8. Ethical Governance
- Modern Slavery Act compliance
- Anti-bribery & corruption policy
- Equal opportunities & fair pay
- Protected whistleblowing channel
The EntireFM Dynamic Compliance Radar
We do not believe in once-a-year paper audits that get filed away and forgotten. Our automated compliance radar proactively tracks every insurance schedule, Gas Safe licence, and CSCS card in real time to prevent sudden job dispatch blocks.
Active Status
All insurances, statutory certificates, and RAMS are fully valid. Operatives carry unobstructed digital CAFM dispatch clearance.
Proactive Alert
Automated email notification sent to supplier compliance desk reminding them that renewal documentation will soon be requested.
Action Required
Supplier Portal Action Centre flags amber alert. Direct upload portal prompt opens to submit renewed broker schedule or certificate.
Automatic Hold
CAFM automatically pauses job dispatch for expired trade disciplines until verified. Prevents compliance exposure on client sites.
Zero Administrative Penalties: Our portal gives your team full self-service access to upload renewals 24/7 with same-day verification.
Ready to submit your compliance profile?
Begin Stage 1 qualification. Our procurement team will assist with document verification and insurance checks.
Related supplier information
Supplier Vetting
The 6-pillar assessment process applied to verify compliance and competencies.
Supplier Standards
Operational principles, ethical benchmarks, and the Supplier Code of Conduct.
Onboarding Process
4-phase structured compliance verification, agreement execution, and mobilization.
How We Work
12-stage operational journey from onboarding to continuous delivery.