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EntireFM
EntireFM compliance officers conducting on-site contractor induction
SUPPLY CHAIN GOVERNANCE // RISK-BASED VETTING

Proportionate vetting.Uncompromising assurance.

EntireFM’s Supplier Assurance Framework establishes verified competence, valid insurances, and robust health and safety systems—proportionate to trade risk and site environment.

Start Supplier ApplicationReview Insurance Thresholds
Risk-Based
Assurance Model
Tailored to trade & scope
£5M–£20M
Public Liability
Direct broker verification
SSIP Aligned
Health & Safety
CHAS, SafeContractor, SMAS
  • ResponseOut-of-hours cover
  • ComplianceStatutory testing & records
  • EstatesCommercial & industrial
  • ScopeHard & soft services
GOVERNANCE & RISK MANAGEMENT

The EntireFM Supplier Assurance Framework

Our assurance model is strictly risk-based and proportionate. A grounds maintenance business is not asked for F-Gas certification; a refrigeration engineering company receives rigorous refrigerant containment audits.

PROPORTIONATE ASSURANCE FORMULA

Supplier Type×Service Scope×Operational Risk×Client & Site Context=Required Assurance Profile
PILLAR 01

Corporate & Financial Verification

Companies House standing, registered trading details, director verification, operational history, VAT & tax compliance, and commercial bank validation.

  • Company registration audit
  • Bank fraud prevention validation
PILLAR 02

Insurance Thresholds & Indemnity

Mandatory £5M–£20M Public Liability, £10M Employers Liability, Professional Indemnity for design scopes, and motor fleet cover verified on policy renewal.

  • Direct broker verification
  • Automated policy expiry tracking
PILLAR 03

Health, Safety & SSIP Schemes

H&S policy appraisal, RAMS methodology review, RIDDOR reporting history, COSHH documentation, and SSIP accreditation (CHAS, SafeContractor, SMAS).

  • SSIP Mutual Recognition
  • Site-specific RAMS approval
PILLAR 04

Technical Competence & Licences

Direct trade accreditations: Gas Safe, NICEIC/NAPIT, F-Gas/REFCOM, IRATA rope access, IPAF, PASMA, manufacturer OEM tickets, and CSCS/ECS cards.

  • Operative competence register
  • OEM manufacturer training
Review Full Vetting Specifications
TECHNICAL ACCREDITATION SCHEMES

Trade-Specific Competence Benchmarks

Requirements are determined strictly by the services being supplied. No certification is universally mandatory unless legally required for that discipline.

DISCIPLINE 01

Electrical Systems

NICEIC Approved Contractor
NAPIT Registered
ECA Member
18th Edition BS 7671 Qualified

Mandatory for all fixed-wire inspection, testing, EV charger installation, and distribution maintenance.

DISCIPLINE 02

Commercial Gas & Heating

Gas Safe Register (Commercial)
OFTEC (Oil Fired)
CIBSE Associated
Combustion Analysis Certified

Mandatory for non-domestic gas pipework, commercial boilers, warm air heaters, and catering gas.

DISCIPLINE 03

HVAC & Refrigeration

F-Gas Company Certified
REFCOM Elite
ACRIB Registered
BESA Member

Mandatory for split AC, VRF/VRV systems, chillers, and refrigerant leak containment.

DISCIPLINE 04

Specialist Access & Façade

IRATA Member Company
IPAF Powered Access
PASMA Mobile Towers
LEEA Certified Riggers

Mandatory for all working at height, rope access maintenance, BMU cradle testing, and abseil operations.

DISCIPLINE 05

Fire & Life Safety

BAFE SP203 / SP101
FIA Member
FIRAS Certified Fire Doors
BM TRADA Q-Mark

Mandatory for addressable fire alarms, automated suppression, smoke venting, and certified fire door remedials.

DISCIPLINE 06

Water Hygiene & Legionella

Legionella Control Association (LCA)
Water Management Society
City & Guilds Water Treatment

Mandatory for ACOP L8 risk assessments, calorifier inspections, CWST cleaning, and UKAS sampling.

Ready to verify your business credentials?

Submit your company details, trade disciplines, and insurance levels for prompt Stage 1 qualification.

Begin Supplier Application