Structured onboarding.Seamless work allocation.
Our onboarding framework is designed to get qualified contractors and specialist SMEs approved efficiently while ensuring total regulatory and commercial compliance.
- 4 Phases
- Structured Protocol
- From profile to live CAFM dispatch
- 1-2 Days
- Average Review SLA
- Rapid desk due diligence
- Dual-Control
- Banking Security
- Independent voice verification
- ResponseOut-of-hours cover
- ComplianceStatutory testing & records
- EstatesCommercial & industrial
- ScopeHard & soft services
The 4-Phase Supplier Mobilisation Journey
From initial registration to live CAFM job dispatch, our onboarding process is completely transparent, digital, and designed for fast turnaround without compromising statutory safety.
Digital Registration & Profile Scoping
Establish your company profile, trade disciplines, geographic operating radiuses, and primary administrative contacts through our streamlined application form.
Company Identity & Companies House Verification
Submit legal name, trading name, company number, and registered address for automated solvency verification.
Trade Discipline & Capability Mapping
Select your primary engineering and fabric trades, 24/7 availability SLA, and operating county radius.
Contact Roles & Access Provisioning
Designate Primary Account Director, Operations Dispatch Desk, and Finance/Invoicing billing contacts.
Contractor Welcome Pack & Verified Operative ID
During Phase 4 (Mobilisation), approved suppliers receive their physical welcome pack, branded PPE, and QR-verified ID cards for site access across EntireFM client properties.
Premium Contractor Welcome Box
Presented in a bespoke EntireFM magnetic-close presentation box. Equips your engineers with official physical credentials and documentation for on-site client attendance.
Approved Supplier ID & Lanyard
High-durability credit-card format ID badge with bespoke EntireFM lanyard. Features photo ID, verified trade discipline, unique supplier ID number, and dynamic QR code.
Combine digital contractor software with professional physical credentials.
From day one, your business presents a credible, unified identity on every client site and commercial plant room.
Dual-Control Bank Mandate Verification
Supplier payment security is of paramount importance. To protect our supply chain from invoice fraud, CEO impersonation, and fraudulent mandate change requests, EntireFM enforces a strict dual-control protocol.
Masked Remittance Database
Bank sort codes and account numbers are encrypted at rest with zero plain-text display across portal logs.
Independent Out-of-Band Phone Call
Prior to releasing the first BACS remittance, our finance director conducts a verbal telephone confirmation with your designated financial officer.
How We Protect Your Invoiced Earnings
No bank change request sent via email will ever be processed without physical voice verification to your registered company landline. This eliminates 100% of phishing and unauthorized account change attempts.
Approval is Specific, Not Blanket.
EntireFM approves suppliers for defined service disciplines and verified geographic operating regions. Approval in one discipline does not grant unverified authority in another.
F-Gas, REFCOM & RAMS verified.
Verified engineer density.
Gas Safe schedule pending.
No local coverage declared.
Predictable Cashflow. Clear Work Orders. Zero Payment Disputes.
We know what frustrates contractors most: vague job scopes, unapproved variations, slow invoice processing, and late payments. EntireFM eliminates operational friction through digital transparency.
Fixed spend limits on reactive callouts. If remedial parts exceed limits, variation approval is granted in CAFM before leaving site.
Operative uploads photographic proof of completion and signed worksheet via mobile app for same-day digital sign-off.
Electronic invoice matching against approved purchase orders. No invoice batch delays or hidden administrative deductions.
Rigorous dual-officer phone verification for all supplier bank changes prevents fraudulent mandate hijacking.
The EntireCAFM Job Cycle
Scoped Digital Work Order
Full site access code, tenant contact, asset serial number, and pre-authorised budget issued to your dispatch desk.
Mobile Engineer Check-In & RAMS
Your engineer checks in via mobile, confirms dynamic site RAMS, and records initial diagnostic findings.
Photographic Evidence & Worksheet
Before/after photographs and digital client signature recorded on-site and uploaded instantly to EntireCAFM.
Automated Invoice Matching & Payment
Submit PDF invoice quoting the approved PO number for automated validation and direct BACS remittance.
Start Your Onboarding Journey Today
Submit your Stage 1 company profile. Our supply chain onboarding desk will review your trade scope and guide you through evidence vault verification.
Related supplier information
Supplier Vetting
The 6-pillar assessment framework applied before site allocation.
Supplier Standards
Operational principles, ethical benchmarks, and the Supplier Code of Conduct.
Compliance & Safety
Statutory insurance schedules, dynamic RAMS, and competence matrices.
How We Work
12-stage operational journey from onboarding to continuous delivery.