The FM Mobilisation Checklist: What Needs to Happen Before Day One?
The complete pre-commencement checklist ensuring building operations, health and safety protocols, and statutory compliance are locked down before service starts.
- ResponseOut-of-hours cover
- ComplianceStatutory testing & records
- EstatesCommercial & industrial
- ScopeHard & soft services
The success of a long-term facilities management partnership is largely determined during the pre-commencement mobilisation window. Overlooking basic operational details (such as plantroom access keys, lone worker protocols, or asbestos register handovers) creates immediate friction on Day One.
The Day One operational readiness checklist
Ensure every item below is fully documented and signed off prior to contract commencement:
- Estate Access & Security: Physical master keys, electronic fobs, intruder alarm codes, out-of-hours security contact protocols, and contractor parking arrangements.
- Health, Safety & Asbestos: Active Asbestos Management Plan and location register, Legionella Risk Assessment, Fire Risk Assessment, and site-specific emergency evacuation plans.
- Statutory Logbooks & Verification: Physical verification of on-site fire logbooks, gas safety inspection records, emergency lighting test sheets, and water hygiene temperature logs.
- CAFM & Asset Data: Verified asset register loaded into the CAFM with assigned statutory PPM tasks, SLA response timers, and client escalation contacts.
- Subcontractor RAMS & Accreditations: Risk Assessments and Method Statements (RAMS) approved for all specialist sub-contractors (e.g. lift engineers, water treatment specialists).
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Direct helpdesk triage, reactive engineer dispatch, and clear SLA performance tracking.
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