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Contractor Risk Assessment TemplateUK Commercial Facilities Management Standard

Download our structured commercial risk assessment template. Features 5x5 severity/likelihood scoring, hazard registers covering 10 major trades, and statutory hierarchy of controls.

Template Resource•Updated 2026• UK Commercial FM Standard

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Executive Summary

Audit-ready template structure for quantifying risk, documenting site controls, establishing residual scores, and securing client work permits.

Authoritative UK facilities management guidance. Non-legal operational standard.

TEMPLATE STRUCTURE

Review & Copy the Risk Assessment Structure

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OFFICIAL TEMPLATE STRUCTURE

EntireFM Commercial Risk Assessment Template

Standard Risk Assessment template for commercial building engineering, trade contractors, and facilities maintenance.

SECTION 01

Assessment Overview & Administrative Boundary

Why required: Identifies the company, site, lead assessor, and scope under assessment.

Company Trading Name

Contractor legal name and Companies House registration number.

Site & Location Covered

Precise building, floor, plantroom or roof area under evaluation.

Task / Process Being Assessed

Clear definition of the maintenance, engineering or cleaning activity.

Lead Assessor Name & Competency

Name of competent person (NEBOSH/IOSH/Trade Qualified Supervisor).

Assessment Date & Review Schedule

Creation date and mandatory annual or task-specific review date.

SECTION 02

Persons at Risk Analysis

Why required: Identifies all groups who could be affected by the work.

Direct Operatives / Engineers

Contractor technicians and sub-tier specialists carrying out the physical work.

Client Occupants & Building Staff

Office workers, tenants, facilities teams, receptionists, security.

Members of the Public & Visitors

Pedestrians, shoppers, patients, students, or adjacent property owners.

Vulnerable Individuals

Young workers, expectant mothers, lone workers, persons with mobility impairments.

SECTION 03

Hazard Identification & Evaluation Matrix

Why required: Records specific hazards and calculates initial risk scores before control implementation.

Working at Height (Falls / Dropped Objects)

Roof plant, stepladders, MEWPs, podiums. Initial rating (e.g. S4 x L3 = 12 Medium).

Electricity (Shock / Burn / Arc Flash)

Live testing, switchgear inspection, cable tracing. Initial rating (e.g. S5 x L3 = 15 High).

Hazardous Substances / Fumes (COSHH)

Refrigerant release, solvent fumes, drain cleaning acid. Initial rating (e.g. S4 x L3 = 12 Medium).

Manual Handling / Heavy Plant Movement

Compressor lifting, fan motor replacements. Initial rating (e.g. S3 x L3 = 9 Medium).

Slips, Trips & Falls / Trailing Leads

Wet floors during cleaning, temporary power cords. Initial rating (e.g. S2 x L4 = 8 Medium).

SECTION 04

Required Control Measures (Hierarchy Applied)

Why required: Specifies engineering, administrative, and physical control measures to minimise risks.

Elimination / Substitution

De-energise systems where possible; use non-toxic or water-based chemical alternatives.

Engineering Controls & Isolations

Physical barriers, safety interlocks, Lock-Out Tag-Out (LOTO) locks, local exhaust ventilation (LEV).

Administrative Controls & Permits

Hot work permits, height access permits, site induction sign-in, toolbox talks, two-man working.

Personal Protective Equipment (PPE)

Safety footwear (EN 20345), eye protection (EN 166), high-vis vest (EN 20471), trade gloves.

SECTION 05

Residual Risk Rating & Approval

Why required: Verifies that after all controls are implemented, the remaining risk is Low / Acceptable.

Residual Severity (1-5)

Estimated consequence severity with all controls strictly in place.

Residual Likelihood (1-5)

Estimated probability of occurrence with all controls strictly in place.

Residual Risk Score (SxL)

Target residual score must be Low (1-6) before work is authorised to commence.

Competent Person Sign-Off

Signature and confirmation from the qualified health & safety lead.

Operational Notice: Using a template provides a structured starting point but does not automatically ensure statutory compliance. All risk assessments, RAMS and method statements must be adapted to actual site conditions, specific equipment, operative competencies and client constraints.

QUESTIONS & ANSWERS

Risk Assessment Template FAQs

Guidance on tailoring templates, quantitative scoring, and SSIP accreditation audits.

How do I format the 5x5 rating score in this template?↓

Multiply Severity (1: Minor scratch to 5: Fatality) by Likelihood (1: Very unlikely to 5: Almost certain). Any initial score above 12 must show clear engineering controls that bring the residual score down below 6.

Can I use this template for trade accreditations (SafeContractor, CHAS, Constructionline)?↓

Yes. SSIP member schemes look for clear hazard identification, quantitative risk scoring, adherence to the hierarchy of controls, and operative sign-off registers — all of which are built into this template.

KNOWLEDGE ECOSYSTEM